LMS - Managing events, participants and attendance

LMS - Managing events, participants and attendance

Managing events, participants and attendance - This guide is for trainers with editing permissions and administrators

The tasks this guide will support you with are:
  1. Adding attendees
  2. Cancelling attendees
  3. Cancel the event
  4. Marking attendance

 

Adding attendees

Employees can manage their own attendance for Seminar events however, there may be occasions when you need to add an attendee.

  1. On the course page click on the ‘More actions’ button
  2. Click on ‘Attendees’ from the drop-down menu


  1. From the 'Attendees' tab, select 'Add users' from the 'Actions' menu


  1. A new page will open, add the employees name and click the ‘Search’ button
  2. When you have added the employee, check the ‘Allow scheduling conflicts’ box (this will allow the booking to be made and it will be added to their calendar (if the box isn’t checked then there may be a reason why it can’t be added e.g. they may have a task in their calendar and have not yet moved it to allow for the seminar booking.
  3. Click the ‘Continue’ button, you’ll then need to click the ‘Confirm’ button to complete the task.

Cancelling attendees

We prefer employees to take the responsibility for managing their own attendance for Seminar events, however there may be occasions when you need to remove an attendee.

  1. On the course page click on the ‘Attendees’ option from the ‘More actions’ menu (this is the same as for adding attendees
  2. From the ‘Attendees’ tab, select ‘Remove users’ from the ‘Actions’ menu


  1. A new page will open, the employees who are booked on the seminar event will be listed in the box on the right of the screen
  2. Click on the employees name from the list and then click the ‘Remove’ button.
  3. Click the ‘Continue’ button, you’ll then need to click the ‘Confirm’ button to complete the task.

Cancel the event

Before cancelling an event you must click on the 'More actions' button and select attendees.

  1. Click on the ‘Message users’ tab and send a message to all attendees informing them that you are cancelling the event
You will now need to remove all attendees
  1. Click on the ‘More actions’ button and select attendees. Follow the process detailed above for cancelling attendees

You can now cancel the event
  1. Click on the ‘cancel event’ option in the ‘More actions’ button drop down menu for the chosen event. 
  2. Click on the ‘Yes’ button to cancel the event.  

Marking attendance

Following a seminar event you’ll need to mark the attendance of each employee. 

  1. On the course page click on ‘Attendees’ in the ‘More options’ drop-down button menu
  2. Click on the ‘Take attendance’ tab and then click on the drop-down menu for the employee.


  1. Select the appropriate option for the employee.  All employees listed must have an attendance status (if you don’t then they won’t be able to rebook).
  2. When you’ve completed the task then click the ‘Save attendance’ button


If you have any difficulty with the system then please raise an eLearning support request by clicking 'Queries' at the top of this page and then click on the 'Add Query' button.  You'll then need to complete the appropriate query template.