Adding a Seminar event - This guide is for trainers with editing permissions and administrators

1. We use the Seminar activity for both online (Zoom) training events and those that are face-to-face.  A Seminar event activity enables attendees to book their place on the event (there is a separate guide for attendees to show them how to do this). Once a seminar event is set up employees can book and cancel their own places. 
2. If you have an admin account you’ll need to log into the LMS using those log in details, if you have editing trainer permissions for the course you want to set up an event for then you’ll be able to use your learner account. If you have neither and require additional permissions then please follow the steps at the bottom of this guide to make a request.
   
3. Navigate to the course page you want to create or manage the seminar details for.
   

Adding an event

1. Click on the 'View all events' text link (this will be just below the list of upcoming events)
   

You are now ready to add the details of your event:

1. Click on the 'Add a new event' button
   

Adding the date and time

1. Click on the cog to enter the details
   

1. Once you have entered the details, click the 'OK' button
   

Adding a room

1. If this is a face-to-face session, you can add the room location, if not ignore the following:
   
2. Click on the ‘Select rooms’ text link
   

1. If the room you need is in the ‘Browse’ list then you can click on it and then click the ‘OK’ button
   
2. If the room isn’t already in the ‘Browse’ list then you can create the room location by clicking on the ‘Create’ tab and enter the required information (Name and Capacity) you can add the room name to the list for another time by clicking the ‘Add to sitewide list’ text link.  Click on the ‘OK’ button to complete the action (you can ignore the other fields).
   

1. If you wish to add the name of the person leading the training then click on the 'Select facilitators' text link
   

1. If the facilitator you need is in the ‘Browse’ list then you can click on their name and then click the ‘OK’ button 
   
2. If the facilitator isn’t already in the ‘Browse’ list then you add them by clicking on the ‘Create’ tab and enter the required information (Name), you can add the facilitators name to the list for another time by clicking the ‘Add to sitewide list’ text link.  Click on the ‘OK’ button to complete the action (you can ignore the other fields).
   

You don’t need to complete the ‘assets’ section.

Details section

You should add any details that you want attendees to know about for the session including the Zoom link (if this is a Zoom session).  Any details you put here will be included in the email that the attendee receives on booking their place and 48 hours before the event.

1. Click the ‘Save changes’ button.
   
2. To return to the course page click on the course title link in the breadcrumb trail at the top of the page it will look something like this:

Home / Courses / Course Name / Seminar Name

If you have any difficulty with the system then please raise an eLearning support request by clicking 'Queries' at the top of this page and then click on the 'Add Query' button.  You'll then need to complete the appropriate query template.